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Difference between PDF and XPS

Difference between PDF and XPS

Microsoft Office provides two different file formats for saving documents: PDF and XPS. Both formats have their own advantages and disadvantages, which can make it difficult to decide which one to use. In this article, we will explore the differences between PDF and XPS files, so that you can choose the format that is best suited for your needs.

What is PDF?

PDF, or Portable Document Format, is a file format that allows for easy sharing of documents between different devices and computers. PDFs can be viewed on a variety of devices, including phones, tablets, and computers, and they can be opened using a number of different software programs. PDFs are often used for business documents, such as contracts and invoices, as well as for eBooks and other digital publications.

PDFs are also commonly used for tax forms and other government documents. PDFs have a number of benefits over other file formats, including their small file size and their ability to retain formatting across devices.

What is XPS?

XPS file format is an XML-based electronic paper format developed by Microsoft. XPS files are used to send fixed-layout documents, such as presentations or brochures, over the internet. The XPS file format is also supported by a number of other software programs, including Adobe Reader. XPS files are similar to PDF files, but they are not as widely used. XPS file format is an open standard, which means that it is not owned by any one company. XPS file format was first introduced in 2006.

Difference between PDF and XPS

  • PDF (Portable Document Format) and XPS (XML Paper Specification) are both file formats that are used to create documents that can be opened on any device. PDFs are more widely used than XPS files, but both formats have their own advantages and disadvantages. PDFs are typically smaller in size than XPS files, making them easier to send via email or download from the internet.
  • PDFs can also be password protected, which is ideal for sensitive documents. However, PDFs can be more difficult to edit than XPS files, and they may not always display correctly on certain devices. XPS files are larger in size than PDFs, but they can be edited more easily and they always display correctly on any device. However, XPS files cannot be password protected. Ultimately, the best file format for a document depends on its purpose.
  • For example, if the document needs to be emailed or downloaded from the internet, a PDF would be a better choice. If the document needs to be edited or is sensitive in nature, an XPS file would be a better option.

Conclusion

PDFs and XPS files are both document formats, but they have some key differences. For one, PDFs can be read on a variety of devices, while XPS files can only be read on Windows machines. Additionally, PDFs are typically smaller in size than XPS files. If you’re looking to create a document that will be viewed by a wide audience or needs to be small in file size, then PDF is the way to go. However, if you need more control over how your document looks and want it to be readable only on Windows machines, then use XPS.

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